Coming to terms with disciplinary repositories

May 11th, 2012 by Ricky

Academic librarians are coming to terms with the likelihood that institutional repositories and disciplinary repositories will coexist into the future. In order to provide good support to researchers, librarians should be able to assess the reliability of disciplinary repositories as part of their role in furthering scholarly discourse. [And even more important if the library is involved in operating a disciplinary repository!]

In the report Lasting Impact: Sustainability of Disciplinary Repositories, OCLC Research provides an overview of disciplinary repositories, profiles seven with different business models, and offers ways to assess or improve the sustainability of disciplinary repositories.

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The secret lives of researchers

April 30th, 2012 by Merrilee

As part of our ArchiveGrid experiments, we’re conducting a survey to find out how researchers find resources that will help them locate materials in archives and special collections and how they share information about those resources with others. Not only are we interested in the answer to this question, but we bet you are interested as well.

Here’s how you can help. If you are a regular reader of this blog, you are probably in a position where you work directly with researchers (we do not). You could ask your researchers to take the survey (which is very painless — there are only 14 questions, mostly multiple choice). As an incentive we are offering a chance (for those who are over 18 and live in the US) to win a $50 Amazon gift card.

We will also share our findings with you. We’ll be presenting results at the upcoming RBMS Preconference, and will also summarize our findings elsewhere (say, in this blog).

To make this really easy for you, here’s some text you could include in an email to researchers:

OCLC Research wants to know how researchers (you) use special collections. Complete this survey and be entered in a chance to win an Amazon Gift Card!

Please visit http://www.surveymonkey.com/s/W8MKXP9 to answer some questions about how you find – and find out about – websites and other research resources. The information you provide will help OCLC Research make it easier to discover materials in special collections.

Getting the word out to researchers is one of our challenges, so thanks for your help.

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Harvard bibliographic data released with prominent nod to OCLC

April 24th, 2012 by Jim

Member of the Charles River Basin Community Sailing Club Enjoy an Evening Sail. for a Dollar a Year, Youngsters Up to Age 17 Can Join the Club and Learn to Handle a Boat 08/1973

Into the flow.

Back in October we were excited to announce the final step in a project on which OCLC Research worked with the University of Cambridge – the release of their library catalog data as both MARC21 and as Linked Data. They worked with us and implemented our provisional recommendation to use an Open Data Commons Attribution license for the data release, which include data that was derived from WorldCat. While we are working to finalize and formalize that recommendation (it was a major discussion item at last week’s OCLC Global Council meeting) other institutions have been working on their own data releases.

Today the Harvard University Libraries released their library catalog of more than 12 million bibliographic records. This release furthers the mandate from their Library Board and Faculty to make as much of their metadata as possible available through open access in order to support learning and research, to disseminate knowledge and to foster innovation and aligns with the very public and established commitment that Harvard has made to open access for scholarly communication. I’m pleased to say that they worked with OCLC as they thought about the terms under which the release would be made. Although Harvard Libraries did not ultimately accept our recommendation about the ODC-BY license, the approach chosen by the Harvard Libraries takes into account some of the primary aspects of OCLC’s recommendation.

Specifically, our discussions acknowledged the Harvard mandate as well as what was most important to the OCLC cooperative – receiving attribution and making others aware of the cooperative’s norms and expectations of one another in regards to data derived from WorldCat. And again I’m pleased to say that our Harvard colleagues took the cooperative’s desires into account. The dataset is being released subject to the Creative Commons Public Domain designation (CC0) but Harvard requests that subsequent use provide attribution to Harvard, OCLC and the Library of Congress. They also request that users be aware of and act in a manner consistent with the OCLC cooperative community norms and provide a link to those norms. We think this is a well-intentioned and executed compromise.

It’s true we don’t think that public domain dedications for data derived from WorldCat are consistent with the OCLC cooperative’s norms as expressed in the WorldCat Rights and Responsibilities (WCRR) statement, particularly at Section 3.B.5. We also recognize that the WCRR statement is not a legally binding document and that interpretations of these community norms within the cooperative may differ. Releasing data is ultimately the choice of the OCLC member institution as are the terms. Would other members of the cooperative consider the release of the Harvard dataset under these terms and conditions bad acting and a risk to the long-term viability and sustainability of WorldCat? Probably not, particularly with attribution, and awareness and responsible treatment of WorldCat-derived data being requested so prominently.

Our discussions and this outcome are evidence that interpretations of community norms within the cooperative may differ. The mandates of institutional mission, the imperatives of emerging local policy, national and supra-national structures may all contribute to a differing view and legitimately demand precedence. In our discussions with Harvard we acknowledged that their direction was their choice. Their mandates took precedence. They acknowledged the cooperative’s concerns and responded as a responsible cooperative citizen by requesting attribution, and awareness of and adherence to the community norms of the OCLC cooperative. The discussion was frank and mutually supportive. After all, OCLC like its member institutions is in the early stages of large shifts in data technology and policy. There are inevitable tensions and conflicting goods that will need to be reconciled over time. The process in which we are engaged will if we continue to work together with good will, ultimately lead to a new suite of best practices that balance the common good and institutional sustainability.

Image: Member of the Charles River Basin Community Sailing Club Enjoy an Evening Sail

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Yet more social metadata for LAMs

April 23rd, 2012 by Karen

Today we released Social Metadata for Libraries, Archives, and Museums, Part 3: Recommendations and Readings. This is the last in a series of three reports a 21-member Social Metadata Working Group from five countries produced as the result of our research in 2009 and 2010.

The cultural heritage organizations in the OCLC Research Library Partnership have been eager to expand their reach into user communities and to take advantage of users’ expertise to enrich their descriptive metadata. Social metadata—content contributed by users—is evolving as a way to both augment and recontexutalize the content and metadata created by LAMs.

Our first report, Social Metadata for Libraries, Archives, and Museums, Part 1: Site Reviews, provides an environmental scan of sites and third-party hosted social media sites relevant to libraries, archives, and museums. We noted which social media features each site supported, such as tagging, comments, reviews, images, videos, ratings, recommendations, lists, links to related articles, etc.

Our second report, Social Metadata for Libraries, Archives, and Museums, Part 2: Survey Analysis, analyzed the results from a social metadata survey of site managers conducted from October to November 2009. Forty percent of the responses came from outside the United States. More than 70 percent had been offering social media features for two years or less. The vast majority of respondents considered their sites to be successful.

This third report provides eighteen recommendations and an annotated list of all the resources the working group consulted. The key message: “We believe it is riskier to do nothing and become irrelevant to your user communities than to start using social media features.” Among our recommendations:

  • Establish clear objectives and determine what metrics you need to measure success.
  • Leverage the enthusiasm of your user communities to contribute.
  • Look at other sites similar to your own that are already using social media features successfully before you start.
  • Consider using third-party hosted social media sites rather than creating your own.

All three reports total over 300 pages, so we’ve also prepared a much shorter Executive Summary with the highlights from all three reports.

The reports and the recording of our 9 March 2012 Webinar are all available here. We look forward to hearing your feedback – perhaps on our Social Metadata for LAMs Facebook page?

As with many OCLC Research publications, this report was written to help meet the needs of the OCLC Research Library Partnership. The Partnership not only inspires but also underwrites this type of work, so many thanks to the institutions who both contribute to and support our work!

 

 

 

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It was a very good year

April 20th, 2012 by Ricky

One of the top accomplishments of 2012 so far is putting together a summary of our 2011 activities! It’s worth a look to be reminded of the breadth of the work we do and the many ways our partners contribute to those achievements. Let’s not spend too much time looking backwards, though. We’ve got a lot of new activities underway and welcome your ideas and involvement! We hope you have a moment to check it out, but we won’t be resting on our laurels.

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Libraries rebound

April 9th, 2012 by Merrilee

I’d like to put in a plug for the next event for those who are in the OCLC Research Libraries Partnership, which is
Libraries Rebound: Embracing Mission, Maximizing Impact (June 5-6, Philadelphia). We are still confirming speakers but so far we’ve got a great line up of speakers — we’re also adding reactor panels, so check out the program now and in a week or two to see how it’s shaping up.

The meeting will focus on how libraries can more closely tie services and collections to the university’s (or parent institution’s) mission. In the midst of static or decreasing budgets, being able to demonstrate impact in the pursuit of the institution’s research and teaching goals is paramount.

The day and a half meeting will focus on three themes:

  • How library staff are working side-by-side with researchers in specific disciplines
  • How institutions are adapting special collection-building to align with high priority teaching and research focus areas
  • How libraries are using library space to forge partnerships with other units on campus
  • We’re fortunate to have some smart people from forward-looking institutions who will share their knowledge and experiences with us. And the conversation and discussion will definitely spill into areas beyond the three themes I’ve outlined above. Which is where you come in — we need you to come and talk about what you have planned (as well as to learn from your peers). Register now! Always free for those in the partnership.

    Questions? Let us know. We always love to hear from you.

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    Ingredients for success

    April 4th, 2012 by Merrilee

    This morning, I listened to this story on the history of how the Silicon Valley came to be with great interest. The story appealed to me for three reasons. First because there’s a local angle (RLG was located in the heart of the Silicon Valley and now our OCLC offices are just north of what I’d consider to be the “classic” valley). Second, the piece hooked me by quoting an archivist at Stanford (and I’m a sucker for stories that use archivists as sources). Third, I’m interested in examining the “ingredients for success” for a particular industry. In this case, it was marrying a group of talented scientists with the idea that they could be the company (instead of finding a company to work for) and then putting that together with some investors that were willing to invest. Taken together these were novel ideas, and magic could happen.

    It’s also interesting to think of the role that place, and the culture of place plays in all of this. A recent posting from Pando Daily looks at the “Midwest Mentality” and why it’s so hard to get start up traction in a place like Chicago.

    What are ingredients for success where you work? The Feral Librarian has been reflecting on this from time to time — what do others think?

    The series on Silicon Valley will continue this week and I look forward to hearing the next chapter!

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    Wanted: A resident Wikipedian

    March 28th, 2012 by Merrilee

    Most of us have hosted student interns – it’s a great opportunity to get some special task accomplished while teaching some skills to an eager individual fresh to the trade. And it’s always invigorating to see our world through fresh eyes. But what do you do when you need to freshen up your own perspective and outlook? Or when your whole organization needs to be infused with a new way of thinking?

    It’s not news that researchers do not start their research on library websites – they are much more likely to start their searches on the open web (84% do, according to the 2010 Perceptions report). So making sure that library resources are “in the flow” (to quote my colleague Lorcan) is of critical importance. Libraries have of course been working to be sure that their collections are exposed on the open web (for a great example of this, check out the work done by Kenning Arlitsch and Patrick S. O’Brien which they talked about in this webinar.)

    But it’s not enough to ensure that our websites are crawler friendly – I think libraries (and other organizations) need to think about making sure links to their collections and services are embedded in places where users will find them. And Wikipedia is definitely such a place – we know that more people are starting their searches on Wikipedia. And how many times have you done a web search and found that the first link takes you to Wikipedia? So following in the footsteps of such institutions as the Smithsonian’s Archives of American Art and the National Archives and Records Administration, OCLC Research will host a Wikipedian in Residence starting in May or June 2012.

    What is a Wikipedian in Residence? For the answer, you need look no further than Wikipedia, which defines a WIR as a “Wikipedia editor [who] accepts a placement with an institution to facilitate Wikipedia entries related to that institution.” The WIR positions are linked to Wikipedia’s GLAM (galleries, libraries, archives, museums) initiative, which is a group that focused on improving Wikipedia’s coverage of topics related to the cultural sector. (As a side note, I was delighted to find that Wikipedia had an initiative that is so closely linked to the mission of libraries and cultural heritage institutions everywhere!)

    I like to think of this sort of person as not just a Wikipedian, in residence at a particular institution, but as someone who is (in the parlance of my colleague Lynn Connaway) a “resident” Wikipedian – that is, someone who dwells in that environment (on the web, I’m a resident, but in Wikipedia, I’m a visitor, as I suspect many of you reading this are.)

    Ideally, the Wikipedian in Residence will work as a community coordinator and strengthen the relationship between OCLC, library stakeholders, and the Wikipedia community through a range of activities, including working with OCLC staff and libraries more broadly to help foster a broader understanding of Wikiepedia’s practices. The WIR may also help to promote new or existing Wiki projects related to increasing access to library collections and services, or may help organize special events, such as editing challenge days, for the Wikipedian community. I think there are many opportunities, and we’ll be talking about what happens with this position here on HangingTogether.

    While individual libraries and other cultural heritage institutions will continue to host Wikipedians in Residence, I think this is an opportunity for many of us to learn together. I’d like for our Wikipedian in Residence to be YOUR Wikipedian in Residence. I look forward to hearing from you about what you would like to see happen! And if you are a resident Wikipedian who is interested in a paid position and shares our passion for libraries, I look forward to hearing from you.

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    OCLC Research remembers Encyclopaedia Britannica

    March 19th, 2012 by Merrilee

    With the news last week that the Encyclopaedia Britannica will no longer be offered in print, OCLC Research offers up a range of memories. We encourage you to share yours as well!

    I grew up with three sets of encyclopedias at home: the Golden encyclopedia which Mom bought one by one at the grocery and was geared for the very young; the World Book encyclopedia – red covers and that got heavy use in elementary school and junior high; and the Encyclopedia Britannica that Dad paid for “on time” – it came with its own bookcase – and that was used by all of us in conjunction with the World Book since it had much richer detail and fuller coverage of topics and people. (My brother Tom never liked reading books but would take a different Britannica volume to bed with him every night and thus acquired a wide knowledge base that he then used to challenge us all on facts. He would have made a great Jeopardy contestant!)

    Nancy Elkington

    As a child, I was fascinated with the Britannica Yearbooks, which served as an interesting compendium of what happened in the world that year. They also provided a useful lesson, to my budding intellect, that information is far from stable — it must constantly change to adapt to both the changing world and our changing perceptions of it. Thus the whole Yearbook concept could be seen as the harbinger of Britannica’s doom, in that a constantly changing web resource is more useful as a “product.” But I also mourn it’s passing in that with a constantly changing resource it is much more difficult to get a sense of how the world and our perceptions of it have changed in a year.

    Roy Tennant

    One of my prized personal possessions is the 1911 edition of the Britannica, long considered a required source for reference collections and reference librarians. One needed to ‘inherit’ a set, because they were rarely available from the trade. If a reference collection had 1000 titles, the 1911 would be among them.

    The type for the 1911 was composed (set) by a women’s typographical union in Edinburgh. The type was is impossibly small, contributing to the knee-jerk assumption that women made great compositors because they had little hands. The women’s union undercut the wages in the (all-male) Stationers’ Company in London, who considered them scabs. This is part of a long story about women in the printing trades.

    As an aside, it is delightful to consult a reference source that doesn’t know about the atom bomb, Nietzsche, world wars, etc. A primary source and a reference source all at the same time, instructive for young adults and old folks alike. The pithy articles in the 1911 were authored by illustrious scholars. Many of the entries and their short bibliographies are still considered definitive. Check out the maps!

    Jen Schaffner

    When I was in my first years of school, my parents purchased a set of WorldBooks (which they still have and sometimes use). WorldBooks were a marvel, and the source of much useful input to exploration, dispute, and school papers. But by the time I reached junior high, and I had encountered the Encyclopaedia Britannica, the lure of the WorldBooks greatly diminished, and the Britannica was and would continue for decades to be my favorite encyclopedia. Each article was so expert, so erudite and so beautifully crafted. My reference services course in graduate school included a rather detailed learning and sorting of various encyclopedias, each with their special advantage. Yet as I began my own work as a reference librarian at a small college, the the Britannica still stood head-and-shoulders above the rest. Even now, from time to time I miss the pleasant experience of pulling the right Britannica volume from the shelf and quickly paging through the thin paper pages to exactly the right bit of information. Alas, poor print Britannica, we knew you well.

    Eric Childress

    When I was in high school, there were two elderly sisters next door who owned a set of Encyclopedia Britannica. Shy as I was, mom would make me go over there unannounced and use their copy for homework assignments rather than walk down to the library. They served milk and cookies and sat there quietly doing needlepoint. I miss them.

    Jeff Young

    News of the impending demise of the print EB immediately spawned lots of nostalgic chat on Facebook as we children of the 50s and 60s who grew up to be librarians fondly recalled the encyclopedia as artifact: spreading volumes all over the floor to work on school reports and gluing in the little update stickers that came with each World Book annual, not to mention the household excitement when the door-to-door encyclopedia salesman first came to call. But their kids? The books (inevitably inherited from parents, not bought by our generation) sit on the shelf untouched while they get the facts for their class projects from the ‘net.

    Jackie Dooley

    My only memories of the EB and other such comprehensive reference resources are from the library — we didn’t have them at home. I don’t know if this is because I came from a home or more modest means than my colleagues, or because my parents expected me to go to the local public library for such things. I found actually encyclopedias rather dull and dreaded any assignment that required their use, although I did love other types of reference materials — the Guinness Book of World Records was always a favorite, as was the Book of Lists, a short lived publication (which I didn’t know until today was banned by some libraries). I find it hard to be sad about the demise of the print volumes — after all, if you are going to take an encyclopedia to bed, it’s far more convenient indulge your quest for knowledge with a click than to get out from your cozy covers to fetch another volume. And you are less likely to be caught out by out of date information.

    Merrilee Proffitt

    My recollections of EB are all from using it at the local library. We didn’t have it at home. We were at the library so often (it was between our school and home) that we didn’t even imagine that you could have a personal copy. The only encyclopedia volumes that ever made it into the house were the ones that got sold one volume per week at the supermarket just like the sets of dishes or cookware that you were supposed to collect a bit at a time. As a consequence our family had only random volumes of the encyclopedia (World Book?), mismatched dishes inadequate to the size of the family and enough nine-inch fry pans that we could have had personal ones if we’d wanted.

    Jim Michalko

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    Social metadata for LAMs on Facebook

    March 12th, 2012 by Karen

    Since sites relevant to libraries, archives and museums that support social metadata are changing and new ones are appearing quickly, the Social Metadata Working Group wanted to have a way for others to share information about the new or enhanced sites they come across. They also wanted to be able to point to interesting articles, blogs and videos related to social metadata and social media. 

    Following several of the group’s recommendations (in our third report, to be published soon) such as look at what others have done and consider using third-party hosted sites rather than creating your own, we’ve  created a Social Metadata for LAMs Facebook page.

    Please visit the page and “like” it so you’ll see all future postings on your own Facebook wall. We also encourage you to post any comments you have about our Social Metadata for LAMs reports, new social media “site sightings” relevant to libraries, archives or museums,  or related information.

    I look forward to seeing some of you on FB!

     

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