At the Spring CNI Taskforce meeting last April, Karen Wetzel (Standards Program Manager at NISO) announced a new piece of work related to “supplemental materials” in journal articles. In the scientific literature, it is not uncommon for articles to be accompanied by a secondary set of figures, data, documentation of experimental protocols that aren’t considered part of the core content. Karen reported that thought-leaders from a variety of sectors had expressed concerns about the expense that publishers incur in managing this material, as well as the additional work that it creates for editorial staff and authors. Libraries were included in a long list of potential stakeholders, as potential curators of this supplemental material.
A central concern is that scholarly citation and reuse of this kind of supporting material is limited by the absence of identifiers, bibliographic metadata etc. This is especially true for disciplines that lack official data centers that might provide DOI registration etc. to support discovery, preservation and even re-discovery services. As Sasha Schwarzman of the American Geophysical Union observes, this has important consequences for the longevity of the scholarly record:
while the main article is going to enjoy eternal life with many reincarnations along the way, supporting material is likely to rot and die, with very little possibility of resuscitation
[Alexander (Sasha) Schwarzman. Supporting Material. 2 November 2009]
There are some equally important operational and economic considerations. From an editorial perspective, there is concern that the “core” of an article may be buried in supplemental material, which is not always subject to rigorous peer review. From a publisher perspective, there is a reluctance to assume the costs of managing, marking up etc this content. From the researcher/author perspective, there is concern about how contributions are credited (e.g. first author on supplemental material v. fourth on the article) and confusion about standard formats for submission of supplemental materials.
In spite of all this, the trend is reportedly toward an increasing burden of supplemental materials in the journal literature. The Journal of Clinical Investigation (0021-9738) — which charges authors a supplemental fee for supplemental materials –- reports that the percentage of article submissions accompanied by secondary figures, data etc has been rising steadily in recent years:
[Report of the Roundtable on Best Practices for Supplemental Journal Article Materials, Co-Sponsored by NFAIS and NISO, January 22, 2010]
I do not know what the outcomes of the NISO/NFAIS effort in this area have been thus far. Several working groups were to have been convened this summer, so presumably the work is still in course. Meanwhile, I was interested to see that the top-ranked Journal of Neursocience (1529-2401) has formally announced that it will no longer accept supplemental materials with article submissions. Henceforth, non-essential figures, tables, code libraries etc will be referenced in a footnote linked to an external Web site. Data sets and multimedia files will be accepted as part of the article content, but everything else will have to be hosted externally.
The Journal of Neuroscience points to the rapid increase in the size of supplemental materials submitted with manuscripts as a factor in its decision.
[“Announcement Regarding Supplemental Material” The Journal of Neuroscience, August 11, 2010, 30(32):10599-10600]
Optimistically, one might say the problem will resolve itself: aspiring authors will be forced — by editorial boards — to do a better job of writing articles that include all the necessary data and figures without recourse to voluminous supplements. Elegance and concision will be restored in the scientific literature, etc. But I would think this might still have knock-on effects for research institutions and perhaps libraries, as responsibility for managing those external websites will likely devolve to place where the work was performed.
As publishers like the J of Neuroscience renegotiate their role in scholarly communication and retrench their investment in the downstream products of research, universities will need to allocate more resource to managing the upstream processes and by-products of scientific/research practice.
This struck me as an instructive example of the “attention switch” that Lorcan Dempsey and Jim Michalko have talked about recently (here and there), viz., a change in the traditional library effort to bring the outside in by acquiring published content, to moving the inside out — taking greater responsibility for the stewardship of locally created research, teaching and learning materials.
Constance Malpas is a Research Scientist at OCLC. Her work focuses on data-driven analysis of library collections and services, with a special emphasis on strategic planning and managing institutional change. She has a particular interest in the organization of knowledge and research practices in the sciences.